Avoid costly repairs and keep your tenants happy this winter with this step-by-step HVAC checklist.

By following these steps, you’ll reduce HVAC breakdowns, keep energy costs under control, and ensure your tenants stay warm and comfortable. Proactive maintenance means fewer emergency calls and more satisfied tenants.

Need Help? Shax HVAC specializes in HVAC maintenance and repair for property managers in Toronto. Contact us today to schedule your winter HVAC service!

<aside> <img src="https://prod-files-secure.s3.us-west-2.amazonaws.com/2822de91-6814-4c3b-9dae-755b53fbe175/6be6d5b9-0ef5-4d7e-9834-3497abe28998/3.png" alt="https://prod-files-secure.s3.us-west-2.amazonaws.com/2822de91-6814-4c3b-9dae-755b53fbe175/6be6d5b9-0ef5-4d7e-9834-3497abe28998/3.png" width="40px" /> 1. Prepare Your HVAC System

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• [ ] Inspect furnaces for damage: Look for cracks, rust, or leaks on the furnace casing. If you notice any, call a professional immediately.
• [ ] Check heat exchangers: Look for discoloration, corrosion, or cracks, which could lead to carbon monoxide leaks.
• [ ] Inspect blower motors: Turn on the system and listen for unusual noises like grinding or rattling. Report issues promptly to your HVAC technician.
• [ ] Test the heating system: Run the system to ensure it heats evenly throughout the building and cycles on/off properly.
• [ ] Schedule a professional tune-up: Arrange for Shax HVAC to clean burners, check electrical components, and perform a full system inspection.

Tip: Book HVAC inspections before temperatures drop to catch issues early.

<aside> <img src="https://prod-files-secure.s3.us-west-2.amazonaws.com/2822de91-6814-4c3b-9dae-755b53fbe175/284cf910-ad19-4c80-b658-0da6237c6463/3.png" alt="https://prod-files-secure.s3.us-west-2.amazonaws.com/2822de91-6814-4c3b-9dae-755b53fbe175/284cf910-ad19-4c80-b658-0da6237c6463/3.png" width="40px" /> 2. Seal Windows, Doors, and Insulate Common Areas

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• [ ] Check for drafts: Move your hand along window and door frames in units and hallways to feel for cold air coming in.
• [ ] Seal windows and doors: Apply weatherstripping to seal gaps. Use caulking for cracks in window frames or around door edges.
• [ ] Inspect insulation: Look in attics, basements, and exterior walls for thin or damaged insulation. Replace insulation in high-loss areas.
• [ ] Encourage tenant cooperation: Provide instructions for tenants to use draft stoppers and keep windows fully closed.

Tip: Proper sealing reduces heating costs and HVAC system strain.

<aside> <img src="https://prod-files-secure.s3.us-west-2.amazonaws.com/2822de91-6814-4c3b-9dae-755b53fbe175/5edf5470-f868-4f54-8505-6b918ed2ffff/3.png" alt="https://prod-files-secure.s3.us-west-2.amazonaws.com/2822de91-6814-4c3b-9dae-755b53fbe175/5edf5470-f868-4f54-8505-6b918ed2ffff/3.png" width="40px" /> 3. Replace Air Filters and Optimize Ventilation

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• [ ] Replace air filters: Check HVAC filters monthly and replace dirty or clogged filters immediately. Use MERV-rated filters for better performance.
• [ ] Inspect ductwork for leaks: Look for gaps, disconnected sections, or signs of dust buildup near ducts. Seal leaks with professional-grade duct tape.
• [ ] Clear vents and registers: Ensure all vents are unobstructed by furniture, curtains, or clutter. This applies to both common areas and tenant units.